A member register built for how Indian gyms really run.

Problems it is for

The things that go wrong at a gym desk

Each card is a problem an owner will recognise. Underneath is the module that answers it, and whether it is built, built in part, or not offered.

• Who changed that member's record?

  Every change is logged with who made it and in what role. The log is append-only: the database refuses edits and deletes.

  01Your gym, your staff, your logBuilt

• A 16-year-old joins and nobody has the parent's consent.

  Under-18s are flagged from the date of birth and cannot be made active until a guardian's consent is on file.

  02Members, with a minor flag and guardian consentBuilt

• A member freezes for a month with a knee injury, and the end date is anyone's guess.

  A freeze moves the end date by its days and is limited to the plan's freeze allowance. Coming back early gives the unused days back. A transfer hands over exactly the days left.

  03Plans and membership lifecycleBuilt

• The cash in the drawer does not match the register.

  Each payment is recorded against a member with a receipt number that never skips or repeats, and the register refuses to take more than is due.

  04Payments and receiptsBuilt

• Members lapse in week six and nobody notices until they are gone.

  A single list of who expires soon and who owes. The reminder rules are built; the sending is not connected yet.

  05Expiry and dues dashboard, with remindersBuilt in part

• The front desk waves everyone through because checking is slow.

  A scan or a typed code shows at once whether the plan is live, and what is owed.

  06QR or member-code check-inBuilt

• Enquiries arrive on WhatsApp, on the phone and at the desk, and get lost.

  Every enquiry lands in one list with a next step and a follow-up date, so a trial pass turns into a joining.

  07Enquiry and trial-pass pipelineBuilt

• The 6 pm batch is overbooked every day and the 11 am one is empty.

  Capacity is enforced and the waitlist fills cancelled places. Trainers mark who came.

  08Class booking, with capacity and a waitlistBuilt

• Monthly members forget to pay and you chase them every month.

  No automatic debit. The dues list shows who owes this month, and each member's page carries the gym's UPI QR so paying is one scan.

  09UPI Autopay for monthly plansNot offered, by design

• The desk computer is at the desk, and the trainer is on the floor.

  The door check, the day's list and member lookup, on the phone in your pocket.

  10Staff iPhone appBuilt in part

• Members ring the desk to ask when their plan ends.

  Members see their own plan, dues and classes, and book a place themselves.

  11Member appBuilt in part

• A turnstile that opens for anyone with an old card.

  The door hardware asks the same question the desk does, every time, and the answer is logged.

  12Biometric or turnstile entryBuilt in part

• Nobody knows how many PT sessions a member has left, or what the trainer is owed.

  PT sessions are sold, booked, used and counted, and each trainer's month adds up on its own.

  13Trainer scheduling, PT packages and payBuilt